Japan Society for the Promotion of Science

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  2. Postdoctoral Fellowships for Research in Japan
  3. Program Procedure For Successful Fellows
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Postdoctoral Fellowships for Research in Japan

Standard, Short-term (PE), Short-term (PA)

Program Procedure For Successful Fellows

This page provides the information such as the Program Guidelines, forms to be submitted and so on for fellows of Postdoctoral Fellowships for Research in Japan. 
To print the page layout version of the Program Guidelines, please follow these steps:
Go to the Settings menu and select Print on Both Sides. Then, choose the option to Flip pages on the short edge. Select Orientation > Landscape. After printing, fold the document in half to create a traditional Japanese-English Guidelines format.

Program Guidelines

Forms to Download

These procedures are to be carried out based on mutual understanding among the Fellow, Host, and Host Institution.
A list of the forms to be submitted via the Institution to JSPS.
Form No. Form (Word) Sample Submission Deadline
A Notice of Acceptance and Pledge（Word/35KB） Notice of Acceptance and Pledge Sample（PDF/248KB） As early as possible
1 Notice of the Schedule for Fellowship Commencement（Word/34KB） Notice of the Schedule for Fellowship Commencement Sample（PDF/279KB） 1 month prior to the Fellow’s arrival
2 Notice of Bank Account（Word/37KB） Notice of Bank Account Sample（PDF/284KB） See the Program Guidelines
3 Application for Research Support Allowance
(For Short-term (PE), (PA))（Word/39KB）		 Application for Research Support Allowance
(For Short-term (PE), (PA)) Sample（PDF/308KB）		 3 weeks prior to the starting date of his/her fellowship
4 Application for the Extension of Periods for Arrival in Japan（Word/38KB） Application for the Extension of Periods for Arrival in Japan Sample（PDF/245KB） As early as possible when it is determined
5 Notice of Refusal to Accept Fellowship（Word/37KB） Notice of Refusal to Accept Fellowship Sample（PDF/249KB） As early as possible when it is determined
6 Notice of Fellowship Commencement（Word/35KB） Notice of Fellowship Commencement Sample（PDF/302KB） Within 1 week after the starting date of the fellowship
7 Notice and Report of Temporary Leave of Absence from Japan（Word/40KB） Notice and Report of Temporary Leave of Absence from Japan Sample（PDF/274KB） (Before the departure) 2 weeks prior to departing
(After the re-entry) Within 1 week after getting back into Japan
8 Application for the Change of Host Researcher/Host Institution（Word/34KB） Application for the Change of Host Researcher/Host Institution Sample（PDF/534KB） As early as possible when it is determined
9 Notice of the Change of Host’s / Fellow’s Information（Word/36KB） Notice of the Change of Host’s / Fellow’s Information Sample（PDF/671KB） As early as possible when it is determined
10 Application for Fellowship Suspension (Change in Period)（Word/37KB） Application for Fellowship Suspension (Change in Period) Sample（PDF/360KB） (First-time application) 1 month prior to suspension
(Changing the suspension period) 1 month prior to the first date of change
11 Notice of Fellowship Recommencement（Word/34KB） Notice of Fellowship Recommencement Sample（PDF/214KB） 1 month prior to restarting his/her fellowship
12 Application for the Fellowship Extension（Word/32KB） Application for the Fellowship Extension Sample（PDF/228KB） 3 months prior to the expiration of the Fellow’s current fellowship
13 Application for Continuous Stay in Japan after the Expiration of the Fellowship（Word/36KB） Application for Continuous Stay in Japan after the Expiration of the Fellowship Sample（PDF/396KB） By the fellowship expiration date in the shortest possible time when it is determined
14 Notice of Fellowship Completion (Incl. Shortening of Tenure)（Word/38KB） Notice of Fellowship Completion (Incl. Shortening of Tenure) Sample（PDF/256KB） (Shortening) his/her tenure: As early as possible when it is determined.
(Completion) his/her tenure: Within 2 weeks after the fellowship completion
15 Research Report of the Fellowship（Word/43KB） Research Report of the Fellowship Sample（PDF/300KB） Within 3 months after the expiration of the fellowship
16 Research Support Allowance Expenditure Report (For Short-term (PE), (PA))（Word/37KB） Research Support Allowance Expenditure Report (For Short-term (PE), (PA)) Sample（PDF/231KB） Within 1 month after the expiration of the fellowship
17 Application for the Issuance of Certificate（Word/28KB） Application for the Issuance of Certificate Sample（PDF/348KB） At least 2 weeks before the presentation of the certificate is required
18 Degree Confirmation（Word/24KB） Degree Confirmation Sample（PDF/185KB） See the Program Guidelines
19 Report of Receiving Remuneration（Word/36KB） Report of Receiving Remuneration Sample（PDF/360KB） Within 1 month after the expiration of the fellowship

Certificate

As a rule, JSPS does not issue documents to certify the fellowship status of former or current Fellows.When Fellows need documentation in such cases as applying for a visa extension or proving that they were awarded a JSPS fellowship or that they received allowances from JSPS, they should use copies of their Award Letter or Certificate of Financial Support, or ask their Institutions to prepare the necessary documents.
The only exception to this rule is when Fellows require a certificate to apply for a job after the completion of their fellowship. If deemed appropriate, JSPS may issue a certificate.
To apply for a certificate, Fellows should fill out Form 17 (Application for the Issuance of Certificate) stating the reason they need the certificate and where it is to be sent, and email it to JSPS at least two weeks prior to the date the certificate is needed.

Rules for Responding to Misconduct and Misuse of Funds in Research Activities