JSPS Summer Program

JSP Summer Program 2019

For Fellows

JSPS provides "JSPS Summer Program /Program Guidelines FY2019" to all selected fellows. They describe both the benefits and services received and the procedures and responsibilities that fellows are expected to observe during their tenures. All fellows are requested to read the Guidelines carefully before they start procedure.


JSPS Summer Program

PROGRAM GUIDELINES FY2019

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1. FLIGHT ARRANGEMENT and ORIENTATION SESSIONS &HOMESTAY ARRANGEMENT

To arrange your air tickets, please click on the below website and follow the instructions on the "Registration for JSPS Summer Program air ticket and individual data" sheet enclosed with the award letter.
http://www.knt.co.jp/ec/2019/jsps/
*Please note that JSPS cannot reimburse you for an air ticket you purchase yourself nor can JSPS provide airfare in the form of a cash payment.


2. ORIENTATION SESSIONS

SOKENDAI (The Graduate University of Advanced Studies), entrusted by JSPS, offers the week-long orientation session specially designed for JSPS Summer Program Fellows. All the programs will take place at the Shonan Village Center (SVC), Hayama, Kanagawa.

< Venue >
Shonan Village Center:https://www.shonan-village.co.jp/

Staying in/around SVC, some facilities (indoor swimming, hiking, etc.) are available. Please note that only few restaurants are available around SVC, except one convenience store (Family Mart), which is 15 minutes away on foot. Nearest (small) city center is Zushi, which is 30 – 40 minutes away by bus.


< Schedule >

Date Time Programs
Wednesday
June 12
12:00 Arrival in Shonan Village Center
13:30 – 14:45 Opening Ceremony- Welcome Address from SOKENDAI, JSPS, Overseas Nominating Authorities, Presentation of Former fellow
18:00 – 19:30 Welcome Reception
Thursday
June 13
9:00 – 10:00 Special Lecture1:
John BREEN, Professor, International Research Center for Japanese Studies / SOKENDAI, Japanese Studies
10:15 – 12:30 Japanese Language Class 1
13:30 – 18:00 Kamakura Sightseeing
Friday
June 14
9:00 – 12:00 Poster Presentation– All fellows
13:30 – 16:30 Japanese Classes
17:00 – 18:00 Japanese Cultural Experience
18:00 – 19:00 Host families Check-in (Move to each Host family's house)
Saturday
June 15
All day Home Stay
Sunday
June 16
All day Home Stay (Back to SVC before dinner)
Monday
June 17
9:00 – 10:00 Special Lecture2:
Mariko HASEGAWA, President, SOKENDAI
10:15 – 12:30 Japanese Classes
13:30 – 16:00 Special Lecture 3:
Masateru ANDO, Koto performer
16:15 – 16:30 Orientation Farewell Address from SOKENDAI
Tuesday
June 18
9:00 - Departure for Host Institutions

For more detail schedule, please see the attachment.

1. Japanese Language Classes

To design the classes according to the level of your Japanese language, please answer some questions at the website: Air Tickets and Orientation Session & Homestay Arrangement." by Wednesday, May 8th.

For more detail, please see the "Japanese Language Classes"

2. Sightseeing in Kamakura

Kamakura is a small touristic city, located near Hayama, Kanagawa. It was the capital of Japan eight hundreds years ago, and now welcomes more than 20 million tourists a year. You can find a number of shrines, temples, shops, and restaurants around the central Kamakura.

Bus will be arranged both ways (for a round trip) between SVC (Hayama) and Kamakura. In Kamakura, tourist guides will take you to the popular sites, such as Great Buddha and the Tsurugaoka Hachimangu shrine. The languages of the tour will be English.

KAMAKURA info: http://www.city.kamakura.kanagawa.jp/visitkamakura/en/index.html

< Kamakura Sightseeing Schedule > (Thursday, June 13)

13:30

Meet up at the hotel main entrance (SVC)

14:00 – 17:00

Kamakura Sightseeing (Tour & Free Time)

17:00

Meet up at the designated bus parking

18:00

Back to SVC

3. Poster Presentation

During the Poster Presentation Program on Friday, June 14, each of you will have an opportunity to present a poster on your research topic.

3-1. Abstract

Please submit the abstract of your poster, to Global PrintCo., Ltd., following the directions below by Wednesday, May 8th. All the abstracts will be combined into a booklet and distributed at the beginning of the orientation programs.

(1)Go to the following website Abstract Submission Form
You will need password to submit your abstract, which can be found in the “Orientation Sessions at SOKENDAI” enclosed with the Award Letter.

* In case the award letter is delayed and cannot access the form, please reach SOKENDAI.
(2)The contents below must be typed in the Abstract Submission Form, NOT in the WORD format.

  1. Name
  2. E-mail address
  3. JSPS ID (SP19XXX)
  4. Field of Study (Select from the list)
  5. Title of the Abstract
  6. Names of Author and co-author(s)
  7. Affiliation of author and co-author(s)
  8. Host institution in Japan (Title and the name of host researcher, and his/her affiliation)

(3) The body of your abstract must be attached to Abstract Submission Form in WORD format (doc.). The file title should be "SP19XXX (your JSPS ID no.)". Must be typed in English and maximum 200 words.

3-2. Poster

Please prepare your poster, following the notes below. You are expected to print your poster in advance and bring it with you. The poster should include a brief description of your current research agenda as well as the research plan in Japan.

(1) Print in English.
(2) The size of each poster board is 1,200 mm (height) and 900 mm (width). The poster should be fitted on the board. The poster can be paper or fabric.

SOKENDAI does not provide a printing service.
In case you must send your poster prior to the departure to Japan, please send it by post to the address below.

Public Relations Section,
General Planning Division,
SOKENDAI
Shonan Village, Hayama, Kanagawa 240-0193 JAPAN
Phone: +81-46-858-1629  Fax: +81-46-858-1648  Email: js-summer@ml.soken.ac.jp

4. Homestay

In order to arrange your homestay (host families), please answer some questions on the website:  "Air Tickets and Orientation Session & Homestay Arrangement."

3. FORMS TO BE SUBMITTED

< To JSPS >
When to submit Form No. Download
Name of Form Who should submit Method
May 8th (Fri) WEB HERE Registration for JSPS Summer Program air ticket and individual data Fellow Web
May 17th (Fri) Form 1 PDF  WORD Notice of Bank Account Host By postal mail
May 17th (Fri) Form 2 PDF  Excel Notice of Shipping Address for Fellows’ luggage and Domicile Institutions Host By email
May 17th (Fri) Form 3
(Optional)
PDF  WORD Application for Research Support Allowance Institution By postal mail
July 26th (Fri) Form 4 PDF  WORD RECEIPT Host By postal mail
August 16th (Fri) Form 5-1 PDF  WORD Research Report Fellow By e-mail
Form 5-2 PDF  WORD Future Contact Information Fellow By e-mail
*Form 5-1 and 5-2 should be submitted to the following e-mail address. Please be sure to include your ID number in the title of your e-mail (example: Report from SP19xxx). Please submit your report in MS-Word or PDF format.

E-mail: jsps2019-ecc5*or.knt.co.jp
(Note: Please replace*with @. )
August 30st (Fri) Questionnaire for Fellows

Please click here
Fellow On the website
September 30th (Fri) Form 6 PDF  WORD Research
Support
Allowance
Expenditure
Report
Institution By postal
mail
As soon as possible Form 7 PDF  WORD Notice of
Schedule
Change
Institution By postal
mail
or e-mail
As soon as possible Form 8 PDF  WORD Request for Change of Host Researcher/Host Institution Institution By postal
mail
As soon as possible Form 9 PDF  WORD Notice of
Schedule
Change
Institution By postal
mail

  When to submit Documents to
Submit
Contact Address
Method Contact
Orientation
Programs
By SOKENDAI
May 8th (Wed.) Japanese class level check Website at:"Air Tickets and Orientation Session & Homestay Arrangement" Association for Japanese-Language Teaching (AJALT) Email:jsps2019sp*ajalt.or.jp
(Note: Please replace*with @. )
Homestay arrangement Nextage Co., Ltd
Email: jsps*homestay-in-japan.com
(Note: Please replace*with @. )
Abstract for the poster Please submit through Abstract Submission Form Global Print Co., Ltd
Email: JSPS*globalprint.co.jp
(Note: Please replace*with @. )
June 14th(Fri.) Poster Bring the poster with you for Poster Presentation SOKENDAI
Email:
js-summer*ml.soken.ac.jp
(Note: Please replace*with @. )

4. CONTACT ADDRESSES

  Contact Address
JSPS Overseas Fellowship Division, Japan Society
for the Promotion of Science (JSPS)
+81 (0)3 3263 4098/
summer*jsps.go.jp
(Note: Please replace*with @. )
SOKENDAI
(Orientation and Research Report Presentation)

Public Relations Section, General Planning Division, SOKENDAI
(The graduate University for Advanced Studies)

Shonan Village, Hayama, Kanagawa 240-0193 JAPAN
+81 (0)46 858 1629/   js.summer*ml.soken.ac.jp
(Note: Please replace*with @. )

Nominating Authorities The British Council, Japan +81 (0)3 3235 8031/
science*britishcouncil.or.jp
(Note: Please replace*with @. )
Centre National de la Recherche Scientifique
(CNRS)
+81 (0)3 3443 8551/
asanuma.brice.cecile*cnrs.jp
(Note: Please replace*with @. )
Der Deutsche Akademische Austauschdienst
(DAAD)
+81 (0)3 3582 5962/
 yokoyama*daadjp.com
(Note: Please replace*with @. )
Canadian Embassy +81 (0)3 5412 6267/
Mitacs Inc.  international*mitacs.ca
(Note: Please replace*with @. )
The Swedish Foundation for International Cooperation in Research and Higher Education
(STINT)
+46 8 671 19 92/  agneta.granlund*stint.se
(Note: Please replace*with @. )
Travel Agent KNT (Kintetsu International Co., Ltd) +81 (0)3 6891 9305/
Insurance Company Tokio Marine & Nichido Overseas Insurance Support Desk (International Assistance Co, Ltd. (INTAC))  travel*intac-net.co.jp
(Note: Please replace*with @. )