JSPS Summer Program

JSP Summer Program 2017

For Fellows

Before you start the procedure, please read the “Terms and Conditions for JSPS Summer Program 2017” very carefully.
*All forms and contacts for procedure are got together at the bottom of this Webpage.

1. FLIGHT ARRANGEMENT

Flight arrangements are made by JSPS's designated travel agency, KNT (Kintetsu International), based on JSPS regulations. To arrange your air tickets, please click on the below website ”Air Tickets and Orientation Session & Homestay Arrangement” and follow the instructions on the "Registration for JSPS Summer Program air ticket and individual data" sheet (you can obtain it from below part of this webpage).
<http://www.knt.co.jp/ec/2017/jsps/>
Please note that JSPS cannot reimburse you for the air ticket that you purchase yourself.

2. ORIENTATION SESSIONS

SOKENDAI (The Graduate University of Advanced Studies), entrusted by JSPS, offers the week-long orientation session specially designed for JSPS Summer Program Fellows. All the programs will take place at the Shonan Village Center (SVC), Hayama, Kanagawa.

< Venue > Shonan Village Center: http://www.shonan-village.co.jp/svc/

<Schedule >
Date Time Programs
Wednesday
June 14
12:00 Arrival at Shonan Village Center (SVC)
13:00 – 16:00 Opening Ceremony
18:00 – 19:30 Welcome Reception
Thursday
June 15
9:00 – 10:00 Special Lecture 1
10:15 – 12:15 Japanese Language Class 1
13:15 – 18:00 Recreation (Sightseeing in Kamakura) – Optional
Friday
June 16
9:00 – 11:00 Japanese Language Class 2
11:15 – 12:30 Group Discussion by SOKENDAI Professors
13:45 – 15:45 Poster Presentation – All fellows
17:00 – 18:00 Japanese Cultural Experience
18:00 – 19:00 Greeting to Host Families
Saturday
June 17
  Home Stay
Sunday
June 18
- 18:00 Home Stay, Back to SVC
Monday
June 19
9:00 – 12:30 Japanese Language Class 3
13:30 – 15:30 Special Lecture 2 (Japanese Koto Performance)
15:30 – 16:00 Farewell Address
Tuesday
June 20
9:00 - Departure for Host Institutions

For more detail schedule, please see the “JSPS Summer Program 2017 Orientation Schedule (Tentative)”.

1. Japanese classes
To design the classes according to the level of your Japanese language, please submit the form “Japanese Class Level Check” to Association for Japanese-Language Teaching (AJALT) (jsps2017sp@ajalt.or.jp) by Wednesday, May 10th.  
We are scheduled to upload the form on this website in the middle of April.

Online tools for learning Japanese:
http://www.ajalt.org/english/links/#03
Association for Japanese-Language Teaching (AJALT): http://www.ajalt.org/english/

2. Recreation (Sightseeing in Kamakura) – Optional
Kamakura is a small touristic city, located near Hayama, Kanagawa. It was the capital of Japan 800 years ago, and now welcomes more than 20 million tourists a year. You can find a number of shrines, temples, shops, and restaurants around the central Kamakura.

Bus will be arranged both ways (for a round trip) between SVC (Hayama) and Kamakura. In Kamakura, each guide will take you (divided into a group of 5-6 fellows) to the popular sites, such as Great Buddha (admission fee \200) and the Tsurugaoka Hachimangu shrine. The languages of the tour will be English, French and German.

KAMAKURA info: http://en.kamakura-info.jp/

< Kamakura Sightseeing Schedule > (Thursday, June 15)
13:15 Meet up at the hotel main entrance (SVC)
14:00 – 17:00 Kamakura Sightseeing (Tour & Free Time)
17:00 Meet up at the designated bus parking
18:00 Back to SVC

Participation is optional. If you would like to join, please make a reservation by Wednesday, May 10th, at the website ”Air Tickets and Orientation Session & Homestay Arrangement”.

For those not participating in the Kamakura sightseeing and staying in/around SVC, some facilities (tennis, table tennis, indoor swimming, hiking, etc.) are available. Please note that only few restaurants are available around SVC, except one convenience store (Family Mart), which is 15 minutes away on foot. Nearest (small) city center is Zushi, which is 30 – 40 minutes away by bus.

3.Poster Presentation
During the Poster Presentation Program on Friday, June 16, each of you will have an opportunity to present a poster on your research topic. Some SOKENDAI students will also participate in this program.

1)  Abstract
Please submit the abstract of your poster, following the below direction, to Global Print Co., Ltd.  (JSPS@globalprint.co.jp) by Wednesday, May 10th. All the abstracts will be combined into a booklet, and distributed at the beginning of the orientation programs. For details, please refer to the format for this abstract which can be obtained from this website.

(1) Submit electrically as WORD format. Write “SP17XXX (your JSPS ID no.)” in the email subject line.
(2) Must be typed in English. Maximum: 200 words.
(3) Include:

1- Title
2- Names of Author and co-author(s)
3- Affiliation of author and co-author(s)
4- Host institution in Japan (Title and name of host researcher, and his/her affiliation)

(4) Select the field of your poster topic listed below.

1. Physical Science,    2. Engineering,   3. Mathematics and Information Science,
4. Cultural and Social Sciences,   5. Biological Sciences,        6. Chemistry,
7. Environment and Globe,   8. Brain and Neuro Sciences,  
9. Others (specify your field)

2)  Poster
Please prepare your poster, following the notes below, print and bring it with you before the orientation session. The poster should include a brief description of your current research agenda as well as the research plan in Japan.

(1) Print in English.
(2) The size of each poster board is 1,200 mm (height) and 900 mm (width). The poster should be fitted on the board.  
(3) The poster can be paper or fabric.

SOKENDAI does not provide a printing service. In case you must send your poster prior to the departure to Japan, please send it by post to SOKENDAI International Affairs Section.

4. Homestay
In order to arrange your homestay (host families), please answer some questions at the website ”Air Tickets and Orientation Session & Homestay Arrangement”.

3. FINANCIAL SUPPORT

1. Maintenance allowance
The Maintenance allowance (534,000 yen*) will be deposited by JSPS into a bank account which your host researcher designates (or into your own bank account if you have one in Japan.)
JSPS also covers the following expenses separately from this allowance: hotel room charges at Narita and Tokyo, and meals and accommodations charges at Shonan Village Center (SVC).

* For U.S. researchers, NSF, the nominating authority in the U.S. for this program, covers one-fourth of the stated amount of your maintenance allowance.

After receiving your allowances from your host researcher (or upon confirming the remittance of allowances to your own bank account), please fill in the “RECEIPT” and send it to JSPS by July 28th by post (original; handwritten).

2. Insurance
Under the Overseas Travel Insurance Policy in force between JSPS and its designated insurance company, Sompo Japan Nipponkoa Insurance Inc., all Fellows under the program are insured collectively to cover medical costs for injury or sickness during the tenure. Details concerning the insurance policy can be found in the enclosed insurance description, “A Guide to Insurance Policy for JSPS Fellows”, provided by the insurance company.

4. REPORT, MAILING ADDRESS & QUESTIONNAIRE

All the participants are requested to submit a research report, their mailing address for future contact, and a completed questionnaire.

1. Research Report
The participants' reports on results of their two months of research in Japan will be posted on JSPS’s Website for all participants, host researchers and institutions, nominating authorities, and also for introducing the program to potential candidates for the next year.

2. Mailing Address for Future Contact
Please submit your mailing address using the prescribed format along with your research report.

For submitting “Research Report” and “Mailing Address for Future Contact”, please e-mail to the following address by August 18th: ecc5-30@or.knt.co.jp
Please be sure to include your ID number in the title of your e-mail (example: Report from SP17xxx). Please submit your report in both MS-WORD-format and PDF-format, and mailing address in MS-Word-format.

3. Questionnaire
Fellows nearing the end of their tenure and their Hosts are asked to fill out the questionnaire. Your comments and suggestions will be helpful to us in planning the program for the next year. Please make sure to submit the on-line questionnaire which is posted on our website before the Research Report Presentation Session to be held on August 18th.
Questionnaire for Fellows (English)

5.FORMS & DOCUMENTS TO SUBMIT

  Title of documents Template How to Submit Deadlines
Relative documents sent by JSPS Terms and Conditions for JSPS Summer Program 2017 PDF  
Registration for JSPS Summer Program air ticket and individual data PDF Fill out ”Air Tickets and Orientation Session & Homestay Arrangement” 30 days prior to your departure
A Guide to Insurance Policy for JSPS Fellows PDF  
Guidelines for Research Support Allowance PDF
Receipt for Maintenance Allowance WORD  PDF Send to JSPS by post (original; handwritten) July 28th (Fri.)
Research Report* WORD Send to Kintetsu International by email (ecc5-30@or.knt.co.jp)
* Both MS-Word-format and PDF-format (Please convert from MS-Word)
**MS-Word-format
August 18th (Fri.)
Mailing Address for Future Contact** WORD
Orientation Session by SOKENDAI JSPS Summer Program 2017 Orientation Schedule
(Tentative)
PDF  
Japanese class level check WORD  PDF
  (Uploaded in the middle of Apr.)
Send to Association for Japanese-Language Teaching (AJALT) by email:
jsps2017sp@ajalt.or.jp 
May 10th (Wed.)
Excursion to Kamakura   Fill out ”Air Tickets and Orientation Session & Homestay Arrangement”
Homestay arrangement
Abstract for the poster WORD  PDF Send to Global Print Co., Ltd. by email: JSPS@globalprint.co.jp
Poster   Bring the poster with you for Poster Presentation By orientation

6. CONTACT ADDRESSES

  Contact Address
JSPS Overseas Fellowship Division, Japan Society
for the Promotion of Science (JSPS)
+81 (0)3 3263 4098/ summer@jsps.go.jp
SOKENDAI (Orientation) International Affairs Section, SOKENDAI  
(The graduate University for Advanced Studies)
Shonan Village, Hayama, Kanagawa 240-0193 JAPAN
+81 (0)46 858 1519/1527/ js.summer@ml.soken.ac.jp
Nominating Authorities National Science Foundation (NSF) +81 (0)3 3224 5502/ achiba@nsf.gov
The British Council, Japan +81 (0)3 3235 8031/ science@britishcouncil.or.jp
Centre National de la Recherche Scientifique
(CNRS)
+81 (0)3 3443 8551/ asanuma.brice.cecile@cnrs.jp
Der Deutsche Akademische Austauschdienst
(DAAD)
+81 (0)3 3582 5962/ yokoyama@daadjp.com
Canadian Embassy +81 (0)3 5412 6267/ anita.pan@international.gc.ca
Mitacs Inc.  international@mitacs.ca
The Swedish Foundation for International Cooperation in Research and Higher Education
(STINT)
+46 8 671 19 92/ agneta.granlund@stint.se
Travel Agent KNT (Kintetsu International Co., Ltd) +81 (0)3 6891 9305/ jsps2017-ecc5@or.knt.co.jp
Insurance Company Sompo Japan Nipponkoa Insurance Inc. jsps-insurance-box@sjnk.co.jp

7. OTHERS

At these sites below, you may find useful information for traveling in Japan.

Japan Traveler Online
http://japantraveleronline.com

Japan Rail Pass
http://www.japanrailpass.net/en/index.html

PUPURU (Rental Wi-Fi router)
https://www.pupuru.com/en/